Refrigerant records all over the place
F-Gas leak checks, refrigerant logs and charge records stuck on clipboards, in the van, or half-finished at home. Capture them on site and store them against the job and asset.
🧊 Job management for refrigeration engineers
Run your refrigeration business without the F-Gas paperwork pile-up
From F-Gas leak checks to commissioning and decommissioning, Gaffer keeps your jobs, refrigerant logs, quotes and invoices in one place — so you spend less time on admin and more time on the tools.
No credit card required · Built for UK refrigeration engineers · Go live within a week
Sound familiar?
The day-to-day headaches refrigeration engineers tell us about most — and how Gaffer fixes them.
Quotes go out too slow
Facilities managers want a fast turnaround on a chiller or cold room repair. Send a tidy quote from your phone between jobs and win more work.
Chasing payment
Invoice the second a commissioning or leak check is signed off, take card or Direct Debit, and chase late payers automatically.
Everything refrigeration engineers need in one place
F-Gas compliance forms
Capture leak checks, refrigerant logs and commissioning records on site — no re-typing at home, and a clean audit trail per system.
Fast quoting
Saved templates and parts pricing so quotes for installs, repairs and decommissioning go out in minutes.
Scheduling & dispatch
See every engineer's day, avoid double-booking, and send "on my way" texts automatically.
Invoicing & payments
Turn a completed job into an invoice instantly and get paid faster.
Customer comms & reminders
Statutory leak check due? Gaffer tracks due dates and reminds you and the customer, turning one job into a recurring contract.
Offline mobile app
Complete jobs and F-Gas records in a plant room with no signal — it all syncs later.
The Refrigeration Engineer Trade Pack
Specialist forms and compliance workflows, ready out of the box.
- Site Survey
- Risk Assessment
- F-Gas Pre-Work Check
- Refrigerant Log
- Installation Record
- Commissioning Record
- F-Gas Leak Check Record
Common questions
Can I record F-Gas leak checks in Gaffer?
Yes. The Refrigeration Engineer Trade Pack includes an F-Gas Leak Check Record and Refrigerant Log so you can capture refrigerant type, charge, recovery and findings on site and store them against the job and customer.
Does it work offline?
Yes. The field app is offline-first, so you can complete leak checks, commissioning records and photos in a plant room with no signal and everything syncs when you are back online.
Will it connect to my accounting software?
Yes. Invoices and customers sync with Xero and QuickBooks, so there is no double entry.
How long does it take to get set up?
Most refrigeration engineers are up and running within a week. The Trade Pack forms are ready out of the box, so you can start quoting and logging jobs straight away.
Built on the full platform
More trades we support
The paperwork, already written
Gaffer ships 16 refrigeration Engineer certificates and forms — COSHH Assessment, Commissioning Record, Decommissioning Record and 13 more — ready to complete on site with no signal.
Ready to run your refrigeration business properly?
14 days free. Full access. No card needed.