Invoicing & Payments
Materials bought without a PO are materials nobody costed. Gaffer raises a numbered purchase order against a job and a supplier, emails it, and tracks it from sent to received — so what you committed to spend is attached to the work it was spent on.
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A PO per supplier order, linked to the job, so committed cost is visible before the invoice arrives.
Every PO carries a job, so materials cost lands against the work rather than in a general overhead nobody can allocate at year end.
Sent and received timestamps are recorded, so an order placed three weeks ago and never delivered is visible instead of being discovered when the engineer turns up.
POs carry their own line items and total, so what you ordered can be checked against what was delivered and what was invoiced.
Purchase orders sit with your suppliers, delivery notes, expenses and job costing in one platform.
Because it is the only reliable way to know what you have committed to spend before the invoice lands. Without one, material cost appears a month later on a supplier statement and by then the job has been invoiced at the wrong margin.
Yes. POs are sent by email from Gaffer to the supplier address on the order, and the sent timestamp is recorded so you know when it went.
Delivery notes are recorded against the purchase order, including whether everything was received and whether the condition was satisfactory, so part-deliveries and damage are captured rather than assumed.
Yes. Because POs carry a job reference, ordered materials show against that job's costs, so margin is calculated on what the job actually consumed.
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