Log parts against the job
Add each item you fit — quantity, cost and sell price — directly to the job, so there is one accurate record of what went into it.
Jobs & Scheduling
Track every part on every job — and bill for all of it
Gaffer logs the materials used on each job and suggests parts from your own history, so you add a full list in seconds, keep your costs accurate, and never lose money on forgotten cable, fittings or fixings again.
No credit card required · Web & Android (iOS coming soon) · Works offline on site
How materials tracking works in Gaffer
Suggestions from your history
Gaffer learns the parts you use on similar work and offers them up, so a typical job's material list goes in with a couple of taps instead of typing every line.
Reusable material lists
Save the kit you fit on common jobs as a set — a boiler swap, a socket add, a fence panel run — and drop the whole list onto the next one.
Cost vs. sell margin
Hold your buy price and your charge price on every part, so you can see your margin on materials before the invoice ever goes out.
Straight onto quotes & invoices
Materials logged on a job carry through to the quote and invoice automatically — bill for everything you used, with no re-typing.
Add it on site, offline
Log materials from your phone as you fit them. The field app works with no signal and syncs the moment you're back online.
What you get
Materials tracking is built into Gaffer's job workflow — it works the same whether you fit boilers, board out lofts or rewire houses.
- A live material list on every job, with quantity, cost and sell price
- Smart suggestions drawn from the parts you've used before
- Saved material sets for jobs you do again and again
- Margin visible on each part, so under-pricing shows up early
- Materials flow into quotes and invoices with no double entry
- Add and edit parts on site from the offline-first mobile app
- A full per-job and per-customer history of what you fitted and when
Materials tracking — common questions
How does Gaffer suggest materials from my history?
As you log parts on jobs, Gaffer builds a picture of what you typically use. When you start a similar job or quote, it suggests the materials you have added before, so you can add a full list in a couple of taps instead of typing every line.
Can I track materials on the mobile app while I'm on site?
Yes. The Gaffer field app lets you add materials against a job from your phone, and it works offline — log parts in a loft or basement with no signal and everything syncs the moment you are back online.
Will tracked materials flow through to quotes and invoices?
Yes. Materials logged on a job carry their cost and sell price straight onto the quote and invoice, so you bill for everything you used and nothing slips through. Invoices also sync to Xero and QuickBooks.
Does materials tracking cost extra, and can I try it free?
Materials tracking is included in Gaffer at no extra cost. You can try the whole platform free for 14 days with no card required — see pricing.
Stop guessing what a job cost in materials
14 days free. Full access. No card needed.