Connect Google or Microsoft
Link each engineer's Google Calendar or Microsoft 365 (Outlook) account in a couple of clicks. No plugins, no exporting files — just authorise once and you're synced.
📅 Jobs & Scheduling
Every job on the calendar you already use — kept in sync both ways
Gaffer's two-way Google Calendar and Microsoft 365 sync puts every booking straight onto your team's existing calendars. Book a job once and it shows up everywhere, reschedules flow back automatically, and you stop double-booking the crew.
No credit card required · Works with Google & Microsoft 365 · Web & Android (iOS coming soon)
How Calendar sync works in Gaffer
True two-way sync
Jobs booked in Gaffer land on the linked calendar; events and reschedules made in Google or Outlook flow back into Gaffer, so the schedule is right wherever you change it.
Personal events block the diary
Dentist appointments, school runs and annual leave sitting in someone's own calendar show as busy in Gaffer, so you only ever book jobs into genuinely free time.
Per-engineer calendars
Every team member syncs their own account, so each person sees their day on their phone while you see the whole crew at a glance on the scheduling board.
Full job detail on the event
Synced events carry the customer, site address and job notes, so you can navigate and prep straight from your calendar without opening anything else.
Reschedule once, update everywhere
Drag a job to a new slot in Gaffer and the calendar event moves with it — and the customer can be notified automatically, so nobody turns up to an empty house.
What you get
Calendar sync is part of Gaffer's jobs and scheduling tools — built for busy UK trade teams who live out of their phone diary.
- Two-way sync with Google Calendar and Microsoft 365 (Outlook)
- A separate linked calendar for each engineer on the team
- Personal calendar events automatically counted as busy time
- Customer, address and job notes attached to every synced event
- Reschedules in Gaffer or your calendar kept in step automatically
- The same live schedule on the web app and the mobile app
- No double-booking, no double-entry, no copying jobs across by hand
Common questions about calendar sync
Which calendars does Gaffer sync with?
Gaffer connects to both Google Calendar and Microsoft 365 (Outlook). Connect each engineer's account once and their Gaffer jobs and personal events stay in step, two-way, from then on.
Is the sync two-way?
Yes. Jobs booked in Gaffer appear on your linked calendar, and events or reschedules made in Google or Microsoft flow back into Gaffer, so the schedule stays accurate wherever you make the change.
Does calendar sync work in the mobile app?
Yes. The offline-first Android app (iOS coming soon) shows the same synced schedule. You can view and update jobs with no signal and everything reconciles with your calendar once you are back online.
Is calendar sync included in the price or extra?
Calendar sync is included in your Gaffer subscription at no extra cost, and you can try it on the 14-day free trial with no credit card required.
Stop juggling calendars — book once, see it everywhere
14 days free. Full access. No card needed.