Health & Safety
A drill is only evidence if you wrote down what happened. Gaffer records each drill against the premises with the date, who took part, how long the evacuation took and what went wrong — so the next assessment has something real to work from.
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A record per drill, linked to the premises and its fire risk assessment.
Record how long the evacuation actually took. A drill without a time tells you it happened; a drill with a time tells you whether your evacuation strategy works.
Capture what went wrong — the door that stuck, the alarm nobody heard, the visitor nobody accounted for — so the next drill tests whether it was fixed.
Drill dates flow into the fire risk assessment's 'last drill' record, so the two documents cannot drift apart.
Evacuation drills are part of the same compliance record as your fire risk assessments and site data.
For most workplaces the accepted practice is at least annually, and more often where the risk or the occupancy changes — new staff, layout changes, or a premises with vulnerable occupants. Your fire risk assessment should set the frequency, and Gaffer keeps the dates so you can show you met it.
Specifics. A date, who was present, how long the evacuation took and what problems were found. A record that says only 'drill completed' is very hard to rely on if anything is ever questioned.
Yes. Drills are recorded against a site, so if you manage or maintain premises on behalf of a customer, the record sits with that site alongside its other compliance documents.
Yes. The fire risk assessment records whether drills are conducted and the date of the last one, and drill records are what those fields reflect.
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